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| Performed by scanners and multifunction products (MFPs), paper documents are converted to digital images. |
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| The HP Scanjet 5000 Sheet-feed Scanner with PaperPort software, allows you to scan directly to e-mail. |
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| The right software and equipment will allow you to design a document management system that can handle current needs while keeping the door open to integrate advanced tools as your needs change and grow. |
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| Software programs come in many forms from simple to complex. They will all perform capture and manage functions, but some may also include storage, delivery and archival components. |
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| Document capture applications feature a fairly standard workflow. Here is a quick look at each stage: |
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Scanning and capture: Performed by scanners and multifunction products (MFPs), paper documents are converted to digital images. |
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Image cleanup: Capture software is used to de-skew and de-speckle digital images. |
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Recognition and indexing: Capture software uses indexing techniques such as barcode recognition and optical character recognition (OCR) is used to assign images with data or metadata. |
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Export: Information is sent to document or content management system either by digital sending technology, which sends to multiple locations (file systems, content repositories, e-mail addresses, etc.), or by software with "release" module, which is used to migrate information directly into a content management system. |
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| Because of the potential complexities involved in a larger more sophisticated document management system, you may be better off working with document management company. For less complex document management solutions, a scanner such as HP Scanjet 5000 Sheet-feed Scanner with PaperPort software allows you to scan directly to e-mail. |
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| Tip: HP offers a line of advanced document management and routing applications, including HP Autostore and DSS 4.0, which support sending directly to databases, applications, and other systems. |
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